Ever since getting into dental school, a big hassle has been managing paperwork. It is a mundane task and completing it only produces further tasks in the form of consolidating and managing large amounts of physical records. Though computers have made our lives much easier by simplifying billing and accounting and even patient records, we are still a long way to go before letting go of our paper habits. But, have you tried imagining how your office would be if it was 100% paperless? Is that even possible?
Dental practices deal with various instances where they are forced to use physical records. These include coordinating with suppliers, dental labs and other service vendors as well as maintaining patient records, schedules, reminders and calendars. Current practice management systems offer integrated solutions that streamline every bit of your practice from 3rd party coordination to internal data storage and ensure easy accessibility for all your data without the need for any paperwork. There is then, the fear of data loss that makes practices stick to good old paper to back us up if technology fails. However, modern practice management systems store data on the cloud on dedicated servers with 24 hr protections and data redundancy systems. This means a 100% paperless practice is now possible and practical. Efficient paperless practices with cloud based dental practice management software systems A modern cloud based practice management solution brings major changes in the following areas:
Compliance: HIPAA compliance is increasingly becoming exposed and paper documentation adds unnecessary risk to the process. Electronic documentation and databases can be customized with access controls so that only the relevant members of your team can access sensitive data. Ownership: Now that every action can be traced back to the team member responsible, there will be greater ownership of tasks and lesser mistakes from the team. Speed: The patient’s check-in to check out time reduces when the office is made paperless. This streamlines the patient-flow between various departments and the overall flow becomes more efficient. Accessibility: One of the biggest challenges with paper records is accessibility. Electronic records are readily accessible, no matter the time, location or type of file. Security: Data stored electronically, in cloud based dental practices systems have redundancy and security measures, making it safer than paper records. |